In GovBooks, all job costs and contract revenue are captured at the project level.
CLIN is an abbreviation for Contract Line Item Number. It is a feature of most federal contracts, and some commercial contracts as well. CLINs break down a contract into segments that typically have funding attached to it. With most federal contracts, funding can only be transferred from one CLIN to another within the same contract with a Contract Modification.
To capture job costs by CLIN, you will need to assign a project to a CLIN, which can be accomplished in the Project Setup screen. In order to assign a Project to a CLIN, the Contract that is associated with the Project must first be set up to require CLINs in the Contract Setup screen. If the Contract is not set up to require CLINs in the Contract Setup screen, then you will not be able to assign a Project to a CLIN and, therefore, you will not be able to capture costs by CLIN.
When a Project is assigned to a CLIN in the Project Setup screen, all of the transactions that are coded to the Project in the Transaction Table are automatically coded to the CLIN. Later, when a Project’s CLIN is changed to another CLIN in the Project Setup screen, all of the transactions in the Transaction Table for the Project will automatically change to the new CLIN.
In addition, if a Contract is changed from CLIN to No CLIN in the Contract Setup screen, then all of the CLINs for the Contract in the Transaction Table will be removed and the CLIN in the CLIN screen will automatically be made inactive. The CLIN assigned to any Projects in the Project Setup screen, in this case, will also be removed.