The Contract Setup screen serves to fill a gap in QuickBooks by enforcing the proper set up of contracts for federal contracting. QuickBooks as a stand alone system is missing a contracts module. GovBooks requires that a contract is setup before costs can be coded to a project. The Contract Setup screen also allows you to designate whether a contract has CLINs or not, which affects the workflow for entering contract funding.
To set up a contract, first select the Customer Name which is a required field. The Customer Name is set up in the Customer Setup screen. You will only see Customer Names that have been first set up in the Customer Setup screen.
Enter a Contract Name, which is required and must be unique to the Customer. The Contract Name is typically a short name or nickname for the contract. You will also be required to enter the Contract Title, which is typically the official long version of the contract name. Contract Type is required for invoicing formats.
Select whether the contract has CLINs or not. This field is required because it affects the workflow for entering contract funding. If a contract does not have CLINs, contract funding is entered at the top-level of the contract. If the contract has CLINs, contract funding is entered at the CLIN-level. This field will enforce the entry of contract funding in the correct manner.